Digital CFO® is not just another accounting software — but a category-defining pioneer. It comes with few industry first capabilities and multiple features that aren’t just bells and whistles; they’re powerful, practical features designed to help you extract real value from your bookkeeping and accounting data — be it for smarter cash flow, faster funding, flawless compliance, or impressing that auditor with accurate / compliant data and streamlined audit trail. Digital CFO® doesn’t just record the past — it prepares your business for the future, one automated entry at a time. Below are some of the signature capabilities and intelligent functionalities that set Digital CFO® apart — each one thoughtfully designed to help MSMEs not just stay compliant, but stay ahead. It’s everything you wish traditional accounting software could do… and a lot more.
Automated management and accounting of advances received and paid
Report on long pending / unadjusted advances
Audit evidence upload
Configurable user access controls based on employee group, HO or branch, line item of chart of account, monetary limits and other permutations and combinations.
Password / OTP protected login
Secure reset of forgot password
“Knowledge Library” functionality to enable Managers / CFO define unique internal controls specific to that organisation
Set up branch-wise expense budgets and control expenses in real-time at each branch / project / department
Management of Inventory re-order levels
Inventory accounting and valuation of closing inventory (FIFO / Weighted average methods)
Set up eligibility and control travel and expense claims, travel advances and settlement of advances
Automated compliance to internal controls by every user and for every transaction
Configurable governance and compliance capabilities (GRC)
Continuous improvements and enhancement of controls based
01. Accounting Capabilities
Automatic journal entry & ledger posting
Process transaction by answering simple non accounting questions
No prior knowledge of accounting or tax required to process transactions
Real-time branch / project / cost centre accounting and allocations
Pre-dated transaction processing
Automated accounting and JE for credit and debit notes
Automated GST rate identification, computation, accounting and filing
Automated TDS application at correct rates for relevant transactions
Real-time AR / AP reconciliation of payments, TDS and bill to bill matching
Debtor and creditor portals
GST Compliant invoicing
Inventory accounting and valuation of closing inventory (FIFO / Weighted average methods)
Automated discount accounting and management
Travel and expense claims accounting and management
Audit Journal entries and provisional entries
10 levels of sub-accounts under each main / parent account
Periodic improvements and new features introduced
02. Audit Trail
Full Compliance with MCA & ICAI Guidelines: Digital CFO® adheres to the audit trail requirements mandated by MCA (effective April 1, 2023) and ICAI standards, ensuring tamper-proof and comprehensive audit trail logs.
Attachment of Supporting Documents: Users can attach invoices, receipts, contracts, or any other supporting documentation to each transaction, promoting complete transparency and traceability.
Real-Time Retrieval of Evidence: Supporting documents linked to transactions are instantly retrievable, enabling faster audits, reconciliations, and statutory inspections.
Automated Logging of Every Action: Every step in the accounting workflow—creation, approval, edits, reversals, and deletions—is automatically captured and time-stamped in the audit log.
Tracking of Modifications & Rectifications: All transaction-level changes, including correction entries and reversals, are logged with user identity, date, and reason for change, ensuring accountability.
Immutable Audit Logs: The audit trail is hardcoded into the software architecture. Logs are non-editable and non-deletable—ensuring complete integrity and reliability of records.
Master Data Change Logs: Any change made to master data (e.g., vendors, ledgers, chart of accounts, tax settings) is captured with before-and-after snapshots and user credentials.
Database-Level Audit Protection: Audit integrity is maintained even at the backend—unauthorized or manual modifications to the database are prevented and monitored, preserving sanctity of data.
03. Internal Controls
Maker / checker protocols
Multi-level approvals
Automated management of credit limit to customers
Automated management and accounting of advances received and paid
Report on long pending / unadjusted advances
Configurable user access controls based on employee group, HO or branch, line item of chart of account, monetary limits and other permutations and combinations.
Password / OTP protected login
Secure reset of forgot password
“Knowledge Library” functionality to enable Managers / CFO define unique internal controls specific to that organisation
Set up branch-wise expense budgets and control expenses in real-time at each branch / project / department
Management of Inventory re-order levels
Set up eligibility and control travel and expense claims, travel advances and settlement of advances
Automated compliance to internal controls by every user and for every transaction
Configurable governance and compliance capabilities (GRC)
Continuous improvements and enhancement of controls based
04. Reporting & Insights
Automated Real-Time Financial Reporting: All reports and analytics are instantly updated in real-time with each journal entry, ensuring accuracy and up-to-the-minute financial visibility.
Live Trial Balance: The Trial Balance is automatically generated and updated in real time, eliminating the need for manual compilations or reconciliations.
Regulatory-Compliant Financial Statements: Profit & Loss Account and Balance Sheet are auto-generated in accordance with applicable statutory and regulatory formats.
Dynamic Cash and Bank Books: Real-time generation and continuous updating of cash book and bank book for seamless liquidity tracking.
Advanced Receivables and Payables Analytics: Real-time Accounts Receivable and Accounts Payable reports, including intelligent age-wise analysis to support effective working capital management.
Advance Tracking and Ageing Analysis: Comprehensive review and ageing analysis of long-pending and unadjusted advances, enabling timely resolution and financial hygiene.
Procurement Price Benchmarking: System-calculated weighted average procurement price displayed during each purchase, along with vendor history, helping in cost-effective and reliable sourcing.
Granular Inventory Reporting: Detailed inventory reports available item-wise and branch-wise, including accurate valuation of closing stock at any point in time.
Customer Purchase Intelligence: Insights into customer buying behaviour, including purchase frequency, periodicity, and average monthly spend, to aid targeted sales strategies.
Interactive Dashboard & Financial KPIs: A consolidated dashboard displaying key business metrics and vital financial ratios for real-time decision-making support.
Ongoing Enhancements & Value-Added Analytics: Continuous system upgrades deliver richer analytics and additional high-impact reports to unlock further business value.
05. Financial Operations
Automated Alert Mechanism: Configurable email alerts are sent to the responsible staff member and their immediate supervisor for any pending actions, ensuring timely follow-up and accountability.
Renewal & Compliance Notifications: Automatic email reminders for critical events such as rental agreement renewals, insurance policy expirations, and statutory compliance deadlines.
Centralized Document Repository: Secure digital storage of historical financial records, including past years’ accounts, tax filings, and statutory documents for easy retrieval and audit readiness.
AI-Driven Business Insights: Actionable analytics to help increase sales, optimize procurement, and improve overall cost efficiency through intelligent recommendations.
Real-Time Budgetary Controls: Live monitoring and enforcement of budget limits across branches, departments, and project units, preventing overspending and ensuring fiscal discipline.
Customer Credit Management: Automated enforcement of credit limits based on pre-defined thresholds for outstanding amount and/or credit period to reduce credit risk.
Sales Discount Governance: System-driven checks to manage and approve sales discounts, ensuring adherence to company policies and avoiding revenue leakage.
Vendor Master Controls: Configurable email alerts are sent to the responsible staff member and their immediate supervisor for any pending actions, ensuring timely follow-up and accountability.
Digitized Procurement Workflow: End-to-end automation of the procurement lifecycle—from purchase requisitions to vendor invoice payments—integrated with real-time financial postings and document linkages (Purchase Orders, GRNs, Invoices).
Multi-User, Multi-Location Synchronization: Instantaneous update of accounts and financial reports across multiple branches and users, ensuring data consistency and collaboration in real time.
06. Empowering Business Growth & Supporting Your Team
Sales & Revenue Acceleration: Advanced algorithms and optimized workflows designed to drive higher sales conversions and unlock new revenue opportunities for your business.
Cost-Efficient Procurement: Intelligent sourcing capabilities that enable procurement of goods and services at your business location at weighted average prices lower than your current purchase rates.
Real-Time Financial Insights for Growth Capital: Continuous evaluation of your financial position to assess and recommend funding options through seamless access to digital loans and invoice discounting solutions.
Employee & Business Benefits via Partner Ecosystem: Strategic collaborations with leading banks and industry partners to offer your business and employees access to exclusive benefits—ranging from discounted goods and low-interest financial products (credit cards, personal loans) to lifestyle perks like weekend movie passes, dining discounts, and more.
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